St. Joseph, Minnesota
Davis, California
Davis, California
Ithaca, New York
Posted: 17-Jul-23
Location: St. Joseph, Minnesota
Employment Type:
Organization Type:
Preferred Education:
Internal Number: 01678
The Culinary Services Department at the College of Saint Benedict invites applicants for the full-time (1.0 FTE), benefit eligible position of Associate Director of Catering and Events.
A successful Associate Director of Catering and Events is a career professional who possesses the desire to contribute to the cultivation, development and success of the College of Saint Benedict catering and events operation. He/she will be prompt and proficient responding to client inquiries via phone or email throughout the event planning process. Must be well versed in professional communication with the aptitude to exercise discretion. Proficient organizational skills are a necessity; the Associate Director must be conscientious of the quantity of bookings each month. This position provides excellent customer service with the utmost professional integrity. Be courteous, show initiative and enthusiasm with guests and staff. Ensures all events are successful through positive experiences for our campus community and guests.
The College of Saint Benedict (CSB) is a liberal arts college for women located in the central lakes area of Minnesota. The campus is minutes away from St. Cloud, an increasingly diverse regional center with a population of over 100,000, and 70 miles from Minneapolis and St. Paul. Some CSB staff choose to reside locally, while others commute from the Twin Cities. Both St. Cloud and the Twin Cities offer a wide range of fine arts, cultural, dining, recreational, and sporting opportunities.
CSB is a Catholic college in the Benedictine tradition enlivened by values of community, hospitality, stewardship, and justice. The college is dedicated to cultivating an equitable, inclusive community founded on respect for all persons. Students, staff and faculty from many diverse belief systems and backgrounds collectively bring a rich dimension to the academic, cultural, and religious experience at CSB. Learn more in our Institutional Statement on Diversity and in our brochure regarding Higher Education in the Catholic and Benedictine Tradition.
With a total enrollment of approximately 1600 students, CSB has a unique coordinate partnership with Saint John's University (SJU), a liberal arts college for men. CSB and SJU are committed to the holistic transformational development of women and men within the context of a unified, coeducational experience. All students, faculty, and staff have the opportunity to experience and engage with the two institutions. For further information, see http://www.csbsju.edu/about.
CSB offers competitive salaries and a comprehensive benefits program.
Responsibilities
Events and Catering Operations (60%)
- Under the direction of the Director of Culinary Services, oversee all financial operations of the Events and Catering department including budget projections, monitoring of revenue and expenses, and following salary labor costs, with the goal of the department be a profit center for the institution.
- Work with internal and external customers in planning all aspects of their events including catering, room setup, technology while facilitating “one stop shop” access.
- Complete contract and facility agreements with external customers while ensuring liability and insurance needs are met.
- Generate customer invoices, process accounts receivable, and complete end of month reports for Business Office including past due invoices, record of deposits/payments and sales tax.
- Create bid proposals and provide cost information for facility charges, catering, media, and housing to external groups wanting to host events on campus.
- Execute sales of venue spaces on campus. Responsible for building and maintaining relationships with customers to facilitate new and recurring business.
- Responsible for marketing of the department including requests for marketing materials, social media presence, website updates, advertising, and involvement in local chamber of commerce activities.
- Responsible for updating and oversight of pricing of event facilities, summer housing, and catering guide.
- Maintain and promote effective relations with all campus departments and constituents and external stakeholders and customers by attending meetings and through regular communications.
Supervisory Responsibilities (20%)
- Responsible for hiring, supervising, and training Events and Catering Management Team.
- Provide leadership to Events and Catering team in regard to level of service standards and policies.
- Ensure safe service of food and beverages by following established food code.
Perform other duties as assigned, including but not limited to the following (20%)
- Work together with Saint John’s University to coordinate and share space to meet the needs of customers.
- Coordinate housing needs on campus including loft apartment rentals, employee apartment rentals, and summer housing for event guests.
- Regular use and oversight of the EMS Scheduling Software and Conference Programmer Housing Software.
- Bachelor’s degree or the completion of a program in Hospitality or Culinary Management with three years event planning experience, or equivalent combination of education and experience.
- Two years supervisory or management experience
- Professional and effective communication skills including oral, written, and interpersonal skills to maintain cooperative and effective working relationships
- Demonstrate effective and efficient computer skills within Microsoft Office or similar products
- Demonstrate excellent customer service, leadership, and problem-solving skills
- Ability to multitask and attend to high levels of detail
- Demonstrate time management and ability to multi-task
- Knowledge and skill in budgeting and financial management
Preferred Qualifications:
- Experience with food, beverage (including alcohol service), facilities, and housing operations.
- Experience working with an event planning software
Physical Requirements:
- Ability to lift up to 40 pounds, with or without assistance
- Ability to tolerate noise levels, temperature fluctuations and ability to stand for long periods of time
