The Stanford Institute for Economic Policy Research (SIEPR) is Stanford University's thought leader for understanding the economic challenges, opportunities, and policies affecting people in the United States and around the world. SIEPR's mission is to support research that informs economic policymaking while engaging future leaders and scholars. SIEPR supports over 100 faculty members representing all seven schools at Stanford. Our faculty study a vast array of economic policy-relevant areas and collaborate with other established and up-and-coming researchers from within and outside Stanford.
SIEPR's Events team delivers a suite of events for faculty, donors, policymakers, business leaders and students in support of SIEPR's mission. Throughout the academic year, the Event Planner is an integral part of executing monthly events and the annual SIEPR Economic Summit, which draws an in-person attendance of about 400 donors, policymakers, academics and business leaders. The team works closely with other SIEPR units, primarily Communications and Development.
Our VPDoR Diversity Journey:
We create a hub of innovation through the power of diversity of disciplines and people.
We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community.
We promote a culture of belonging, equity, and safety.
We embed these values in excellence of education, research, and operation.
POSITION SUMMARY:
The Events Planner is an integral member of SIEPR's Events team. Reporting to the Senior Events Planner and working closely with SIEPR's Communications and Development teams, the Events Planner provides the logistical support and oversight of a suite of academic and non-academic events. These events cater to faculty and students as well as SIEPR and Stanford donors. Local, state, national and international policymakers and global business leaders are also key audience members as well as keynote speakers, moderators and panelists.
SIEPR produces dozens of events each year. During the academic year, a mix of in-person and virtual (online) monthly events showcase business leaders or government officials offering insights on economic policy issues to an audience of 50 to 200 people. SIEPR also produces smaller, more intimate donor-only events online and in-person as well as a host of academic events in partnerships with individual faculty members and other academic organizations and institutions. SIEPR's hallmark event, the annual SIEPR Economic Summit, is traditionally held in early March. The Summit is a daylong event showcasing keynote speakers such as US Treasury Secretary Janet Yellen and Federal Reserve Chair Jerome Powell, and panel discussions featuring global business leaders, academics and journalists. The Summit attracts an in-person audience of over 400 Stanford donors, government officials and industry experts.
CORE DUTIES:
Serve as project leader on specific events, coordinating teams that plan, implement, and manage all aspects of events such as: communications, marketing, vendors, registrations and data analysis, guest experience, press and/or media.
Initiate and lead meetings with stakeholders to plan scope and format of events, establish and monitor budgets, and/or review administrative procedures and event progress.
Responsible for budget planning and management, transaction processing, venue management, and equipment and facilities management for specific events.
Oversee registration strategy implementation, tracking, and analysis
Build and maintain relationships with internal and external partners.
Procure and coordinate vendor services. Negotiate vendor contracts to minimize liability and risks.
Research and provide recommendations for potential event locations, and evaluate alternatives.
Communicate with visiting entities such as speakers, guests, and vendors for assigned events.
Train and supervise staff and other event planners as needed in proper execution and implementation of events.
May oversee support staff, students, and contingent event staff.
MINIMUM REQUIREMENTS:
Education & Experience:
Bachelor's degree and three years of relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Project management
Attention to detail
Self-motivated
Strong communication and writing skills
Works well as part of a team
Certifications and Licenses:
n/a
PHYSICAL REQUIREMENTS*:
Sitting and standing for periods of time
Set up & attendance at events
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
WORKING CONDITIONS:
Will require the individual to be in person at the SIEPR building on a regular basis
May require early am, pm and weekend work for events
May require overtime
WORK STANDARDS:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Ourculture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory for all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Stanford is an equal opportunity employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or another other characteristic protected by law.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?
