Reporting to the Director of Graduate Studies, the Academic Assistant will be primarily responsible for assisting the department's degree students and supporting the department's academic team.
Duties and responsibilities include, but are not limited to, the following:
- Provide direct administrative support to department leadership faculty, including calendar management, correspondence, the preparation and/or editing of presentation materials using PowerPoint and Latex, manuscript proofreading, travel arrangements and reimbursements, seminar organization, event planning, course material preparation, and website content management
- Provide general guidance and support to students and faculty regarding degree and course requirements, as well as course management
- Coordinates onboarding and hiring of Teaching Assistants (TAs), inclusive of acting as the main point of contact for I-9 and e-verify
- Assist all department's degree students as they progress through their individual degree programs, including conducting degree audits, assisting with admissions and advising appointments, and keeping regular email communication with current students and prospective students
- Assist with event coordination and management for department's academic events for students, staff, and faculty, including making room reservations and placing catering orders.
- Assist the Senior Graduate Studies Coordinator with planning the annual Summer Program in Epidemiology and Biostatistics by providing academic guidance, event coordination, and communication support
- Assist the academic team with all communications with students, faculty, and staff as it pertains to academics through the use of emails, flyers, and Trello boards
- Make website updates as needed
- Other related duties as assigned
- Harvard University requires pre-employment reference checks and background screenings.
- This position has a 90 day orientation and review period.
- The Harvard T.H. Chan School of Public Health does not provide visa sponsorship for administrative and staff positions.
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The Harvard T.H. Chan of Public Health is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the Chan School's mission, objectives, and core values, please visit our website here.
Harvard offers an outstanding benefits package including:- Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
- Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
- Retirement: University-funded retirement plan with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
- Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
- Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers |
