University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Pennâ™s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Job Profile Title

Job Description Summary

Job Description

Reporting to the Executive Director of the newly created Stavros Niarchos Foundation Paideia Program, this position will support the Executive Director and the Faculty Director, as required. This position will manage calendars, oversee and manage all financial activities, develop and implement office procedures, serve as liaison to faculty, students, staff and external organizations, and handle all logistics for events, meetings and presentations and provide general administrative support to the staff. S/he will assist with website maintenance.

Specific duties include, but are not limited to:

• Provide administrative support to the Executive Director; including managing and coordinating calendar and meeting materials.   
• Oversee/manage financial activities, including budget development and administration, purchasing, monitoring expenses, processing bills, and payroll activities. Liaison with facilities and IT as needed.
• Serve as liaison with faculty, students, staff, and external personnel and organizations Prepare correspondence, internal and external reports, etc. 
• Develop, modify, and/or implement office procedures to facilitate efficiency and performance. Interpret policies and procedures for faculty, students, and staff.
• Assist in website maintenance.
• Provide relevant administrative support to the Faculty Director and Communications Director as needed.
• Handle logistics for events, meetings, and presentations, including, but not limited to, room reservations, arrange for catering, travel arrangements, registration, etc.

Qualifications:

High school graduate required, BA/BS strongly preferred plus 5-7 years of related experience or equivalent combination of education and experience; previous experience supporting an administrator and/or managing an office; strong oral and written communication skills; strong computer skills; strong organization skills and attention to detail; previous university experience preferred.

*** Please include a resume and cover letter when applying***

Job Location - City, State

Department / School

Pay Range

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.