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Executive Assistant to the Dean's Office
Harvard University Radcliffe Institute for Advanced Study
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Executive Assistant to the Dean's Office

Harvard University Radcliffe Institute for Advanced Study

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Details
Posted:
September 28, 2019
Location:
USA - MA - Cambridge
Salary:
Open
Type:
Full-time
Summary:

This position partners with the Executive Dean on a variety of Institute-wide projects and initiatives and is a key member of the administrative team in the Dean's Office. The position is responsible for developing effective systems and processes to ensure daily operations are executed seamlessly within the office, proactive management of complex schedule and calendar requiring prioritizing and reprioritizing of commitments as necessary, expense reporting, and project management.

Administrative:
  • Provides a range of complex administrative/clerical support to the Dean's Office, the Executive Dean, and others as assigned. Provides day-to-day management of the Executive Dean's calendar and daily appointments.
  • Works closely with the Executive Dean on completing a variety of Institute-wide administrative projects and initiatives, including annual reporting, strategic and multi-year planning.
  • Collaborates with colleagues throughout the Institute on a variety of Dean's Office initiatives.
  • Works closely with the Executive Assistant to the Dean in providing overall administrative support to the Dean's Office. Duties include, but are not limited to, drafting correspondence, presentation preparation, photocopying, filing, faxing, greeting visitors, answering telephones, and responding to inquiries.
  • Researches, prioritizes, and follows-up on multiple office administrative issues and concerns including those of a sensitive and/or confidential nature.
  • Ensures workflow management for report production. Provides editorial assistance including research, drafting, proofreading, advanced formatting, and editing documents such as memorandums, reports, spreadsheets, etc.
  • Organizes office and Institute social events and AllRad meetings in collaboration with other staff including catering and room reservation.
  • Orders supplies and office-related equipment, makes sure that office staff have the administrative-related resources they need.
  • Creates and maintains office administrative operating procedures manuals.
  • Coordinates all information technology, telecommunications, audio/visual hardware, and software issues for the office, including managing special project
  • Serves as office liaison to and collaborates with the Harvard University Information Technology (HUIT) unit to resolve issues in a timely manner.
  • Assumes other responsibilities as assigned
Financial
  • Administers the office financial activities, processes invoices and reimbursements for payment.
  • Reconciles financial transactions via PCard, Corporate Card HCOM.
  • Prepares financial data and charts for reports.
  • Serves as office liaison to the Finance Department and attends the monthly Finance information meetings.
  • Maintains and drafts the budget for the Dean's Office and leads the annual budget process for the office.
Expectations:
  • Embodies the ideals of working in a university by supporting a culture of learning and growth.
  • Seeks opportunities to continuously learn and build professional skills.
  • Supports a culture of inclusion and diversity.


Please combine your cover letter and resume into a single document that is uploaded when you are instructed by HARVARD CAREERS, Harvard's online application program, to "Upload my resume/CV from my computer."

Please note that cover letters are required for every application for a position at the Radcliffe Institute.

About the Radcliffe Institute for Advanced Study

The Radcliffe Institute for Advanced Study at Harvard University is dedicated to creating and sharing transformative ideas across the arts, humanities, sciences, and social sciences. The Fellowship Program annually supports the work of 50 leading artists and scholars. Academic Ventures fosters collaborative research projects and sponsors lectures and conferences that engage scholars with the public. The Schlesinger Library documents the lives of American women of the past and present for the future, furthering the Institute's commitment to women, gender, and society.

We are proud to be an Affirmative Action/Equal Opportunity Employer and are committed to achieving our goals through the efforts of a highly skilled, diverse workforce. With outstanding benefits, competitive pay, extensive learning opportunities, and a stimulating and attractive work environment, the Radcliffe Institute for Advanced Study at Harvard University may be exactly the employer you have been looking for.

Learn more about the people and programs of the Radcliffe Institute at www.radcliffe.harvard.edu.


Salary Grade: 055

Union: 55 - Hvd Union Cler & Tech Workers

  • Bachelor's degree or an equivalent combination of education, training, and experience is required.
  • Exceptional verbal and written communication skills.
  • Ability to gather data, compile information, and compose correspondence and other written materials.
  • Strong interpersonal skills and the ability to interact and work effectively with administrators, academic leadership, staff, fellows, faculty, students, community leadership, public officials, funding agencies, and members of the community at large.
  • Comprehensive knowledge of Microsoft Office applications.
  • Excellent organizational skills and the ability to handle multiple complex/confidential tasks simultaneously.



  • Ability to develop and maintain recordkeeping systems and procedures.
  • Ability to research, draft, and update office administrative operating procedure manuals.
  • Advanced analytical, evaluative, and objective critical thinking skills.
  • Ability to effectively summarize and present information.
  • Ability to foster a cooperative work environment.


EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Internal Number: 50459BR
About Harvard University Radcliffe Institute for Advanced Study
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.
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