Job Description:

Unit-Specific Responsibilities

1) The Assistant Director of CDR is responsible operational and project assistance and support for the Center for Decision Research.

2) Will serve as the first point of contact for inquiries about the Center and its work while providing excellent service and direction to students, faculty, and staff who enter the Center, and to external constituents. Manage vendor relations, procurement of office materials for the Center, including programs and events, as needed.

3) Broadly support program and outreach efforts for the Center related to student and public engagement, external partnerships, and participant recruitment. 

4) Provide support to Executive Director and Labs Director for expense processing, scheduling/calendar management, and other administrative needs.

5) Serve as primary contact for administrative matters related to the Centerâ™s operations. 

6) Manage vendor relations and handle the procurement of office supplies and materials for the Center.

7) Manage events including updating briefings, ordering catering, and interfacing with vendors.

8) Provide support to Executive Director for expense processing, scheduling/calendar management, and other administrative needs. Field questions during non-traditional hours per needs of faculty.

9) Create agendas for external meetings with CDR constituents.

10) Coordinate the agenda, manage the schedule, and attend weekly CDR staff meetings.

11) Manage multiple projects relevant to the storefront labs project, interfacing with design consultants, contractors, and fabricators.

12) Develop and maintain strong relationships with Booth and University of Chicago departments, including the offices of Accounting, IT, Legal, H.R., Faculty Services, etc., to smooth and advance the progress of Center activities with these offices.

13) Write, track, and disseminate award and reimbursement guidelines as well as payment processing instructions, as needed. Process sponsorships, invoices, deposits, reimbursements, stipends, awards and investment paperwork for the Center programs in a timely manner.

14) Maintain Center lists/databases/contacts.

15) Assist in preparation, proofreading, and distribution of outreach related communications and materials for CDR programs, events, and participant recruitment, including support for web and email based communications.

16) Act as GEMS expense report and epayments delegate for Center staff.

17) Offer support for other related duties as assigned, e.g., office mail, supply closets, catering, parking and dining reservations, work requests to various University of Chicago or Booth Departments.

Unit-Preferred Competencies

1) Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, Outlook) and research skills; willingness to learn new software programs.

2) Excellent ability to proofread documents and have extremely high attention to detail.

3) Demonstrated ability to seek out, coordinate and appropriately disseminate information.

4) Excellent and professional verbal, written, and presentation skills, as well as organizational skills.

5) Superior customer service and interpersonal skills. 

6) Work independently with little supervision; possess a self-motivated disposition; ability to identify opportunities for improvement and recommend effective changes.

7) Ability to work on project simultaneously with frequent interruptions.

8) Demonstrated ability to work effectively and diplomatically with colleagues, as well as with students, faculty and corporate contacts.

9) Work extended hours and attend staff events, occasionally on weekends and in the evenings.

10) Proven understanding of the Center for Decision Research and its goals.

11) Familiarity and knowledge of the University of Chicago, its systems, and its constituents.

12) Understanding of budgeting, financial accounting, and database management.

Preferred Qualifications

Experience

1) At least two years of professional administrative experience.

Required Documents

1) Resume

2) Cover letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

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