Position Overview

The Individual Giving Coordinator supports Chicago Shakespeare’s work to cultivate, steward, and solicit donors, with a large focus on the Theater’s portfolio of lead donors. In addition to supporting the efforts needed to reach the Theater’s general operating needs, this position also coordinates special giving initiatives and the long-term stewardship of contributors to past campaigns.

 This position primarily supports the institution’s fundraising efforts and its primary solicitors (the Theater’s Managing Director for Advancement and External Affairs, its Associate Director of Development, and the Theater’s Board of Directors) and is responsible for prospect tracking; research; meeting scheduling; preparing proposals and presentations; executing internal mail campaigns, reporting on fulfilled major gifts, and special event planning.

 A successful candidate will be able to prioritize multiple deadline-driven projects, gracefully adapt in high-pressure situations, enjoy a team-oriented approach to their work, and take time to learn about key prospects being cultivated for the Theater’s fundraising initiatives. This is a full-time, salaried position
(40 hours per week).

Responsibilities

 ADMINISTRATIVE SUPPORT FOR INDIVIDUAL GIVING EFFORTS

• Support all solicitation efforts for mid- and major-level donors, planned giving, and special initiatives by:
  • Supporting CST’s primary solicitors by tracking and sourcing their cultivation efforts, solicitations, strategies, and follow-up tasks in CST’s donor database, as well as in additional tracking tools.
  • Creating call sheets and follow up reminders to prompt completion of action items.
  • Developing or coordinating the development of materials in advance of and following-up from donor visits, including: presentations, proposals, letters and other correspondence.
  • Preparing prospecting tools, research, progress reports, and other updates.
  • Customizing acknowledgment letters and creating stewardship reports, as needed.
  • Coordinate proper recognition of donors inside all CST program books and coordinate donor signage fabrication for named spaces, donor walls, and seats.

 EVENTS COORDINATION/SUPPORT

• Coordinate a portfolio of events, including opening night dinners and celebrations, major gift fulfillment events, and collaborations with key external partners.
• Provide swing support for the VIP Concierge and Stewardship Coordinator to assist with VIP ticketing, interval service, and guest attendance alerts.
• Serve as a knowledgeable and enthusiastic representative at performances and events.

Other duties as assigned.